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Duration 14 hours
Course Outline
Module 1: Foundations of AI in Contemporary Office Environments
- An introduction to Large Language Models (LLMs) and their application in administrative roles.
- Core principles of prompt engineering tailored for productivity tasks.
- Considerations regarding ethics and data privacy when employing AI in professional settings.
- A tour of the ChatGPT interface and its principal features.
Module 2: Information Handling and Synthesis
- Producing concise summaries and syntheses of lengthy documents, reports, and articles.
- Deriving meeting minutes from verbatim transcripts.
- Applying ChatGPT for data structuring and information classification.
- Identifying critical details and conducting sentiment analysis on written content.
Module 3: AI-Supported Communication and Writing
- Automating email correspondence, including standard replies, follow-ups, and invitations.
- Composing formal letters, internal memoranda, and company communications.
- Structuring presentations and speeches for maximum impact.
- Refining grammar and writing style to meet professional standards.
Module 4: Planning, Coordination, and Task Automation
- Project planning: Formulating action plans, timelines, and role assignments.
- Agenda management: Setting up calendars and establishing meeting reminders.
- Constructing task lists and establishing activity priorities.
- Automating repetitive processes such as email triage, recurring report creation, and file management.
- Utilizing AI capabilities for problem-solving and decision support.
Module 5: Applied Case Studies and Exercises
- Workshop: Constructing a project plan from the ground up using ChatGPT.
- Practical exercise: Summarizing a financial report and drafting an executive summary email.
- Simulation: Organizing a meeting and documenting the resulting minutes.
- Developing personalized templates for daily operational use.
Summary and Recommended Next Steps
Requirements
- No existing expertise in artificial intelligence is necessary.
- A foundational grasp of administrative duties and information handling is advantageous.
Target Audience
- Administrative assistants.
- Secretaries.
- Project managers.
- Coordinators.
- Professionals aiming to elevate productivity and operational efficiency in office management.
Custom Corporate Training
Training solutions designed exclusively for businesses.
- Customized Content: We adapt the syllabus and practical exercises to the real goals and needs of your project.
- Flexible Schedule: Dates and times adapted to your team's agenda.
- Format: Online (live), In-company (at your offices), or Hybrid.
Price per private group, online live training, starting from 2600 € + VAT*
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Testimonials (1)
Able to pivot upon audience suggestions - ie able to create a real AI agent scenario on the spot.
